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Accounts Payable Assistant

Company: Gannon University
Location: Erie
Posted on: November 23, 2022

Job Description:

Subdivision Finance OfficeDivision Finance and Campus OperationsDepartment Finance OfficeLocation Erie, PaPosition SummaryThe Accounts Payable Assistant supports the University in the daily operations of a high-volume Accounts Payable environment by ensuring timely and accurate payment of invoices and reimbursements in accordance with University policies and procedures.ESSENTIAL FUNCTIONS:1. Receives and processes invoices and payment requests with a high level of accuracy.2. Determines when payment discounts are available and makes payments in time to receive discounts.3. Ensures compliance with policies and procedures, proper coding, timeliness of payments, and proper approvals.4. Provides exceptional service-oriented support to constituents both on and off campus regarding accounts payable related transactions.5.. Investigates problems and discrepancies that arise related to payment of obligations and works with vendors, faculty, staff, and students to resolve.6. Tracks outstanding cash advances, ensuring that expenses are supported by documentation and/or funds are returned to the University based on approved policies.7. Maintains accurate and up-to-date systems for filing and tracking outstanding items related to AP, including invoices, purchase orders, receiving documents, communications with vendors and staff, etc.8. Reconciles differences between purchase orders and vendor invoices with assistance from the Purchasing Department.9. Assist with training on self-service tools provided to the customer.10. Performs other duties as assigned within the scope and responsibility and requirements of the job.Required QualificationsEducation: Educational background equivalent to a high school degree/GED.Experience: One-to-two years of experience in accounts payable and/or disbursement accounting work; experience with strong working knowledge of Microsoft Office products. Appropriate college course work or vocational/technical training may substitute at an equivalent rate for required experience.Preferred QualificationsSkills:Knowledge, Skills, Abilities and Personal Characteristics: - Terminology and practices of fiscal and accounting document processing and record-keeping, including but not limited to, accounts payable and purchasing. - Understand, interpret and communicate policy as directed. - Post and verify data accurately and quickly. - Independently organize work, set priorities, meet critical deadlines,manage time independently, and follow-up on assignments. - Effectively use business equipment and software to perform a variety of work tasks and aptitude to learn specialized University software. - Communicate clearly and concisely, both orally and in writing. - Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work. - Customer service philosophy of helpfulness, congeniality and fellowship with internal and external customers.Physical DemandsMust be able to meet the physical demands associated with a normal office environment.Exempt Status Non-ExemptPosition Classification Support OfficePosition Type StaffEmployment Status Full-TimePosition Length 12MHours per Week 37.5Work Schedule Monday-Friday 8:00 - 4:30Shift 1st

Keywords: Gannon University, Erie , Accounts Payable Assistant, Other , Erie, Pennsylvania

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