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Payroll Administrator

Company: Lutheran Social Services.
Location: Jamestown
Posted on: January 15, 2022

Job Description:

Lutheran is currently seeking a Full-Time AP/Payroll Coordinatorfor our Corporate Office. Our AP/Payroll Coordinator is responsible for coordinating the time and attendance and payroll for Lutheran and coordinating the accounts payable functions for LSS Group Inc. and GA Family Services.Qualifications:Associate's Degree with at least 2 years payroll experience.Duties:Payroll Responsible for bi-weekly payroll processing for Lutheran and related entities. --- Approval/sign off of Corporate Employees' timecard.--- Oversee Timekeeper Approvals--- Sign off of Time and Attendance for all Lutheran Employees--- Finalize the payroll process and transmit to ADP by Tuesday 4 PM--- Sort/alphabetize checks Wednesdays--- Filing and distribution of applicable payroll reports--- Resolve disputed check issues and issue manual checks as needed--- Manage and follow up with any issues, problems, questions and concerns that ariseMaintain the following employee payroll information:--- Tax filing status/withholdings--- Direct Deposit Information--- Garnishment information--- Entry of other deduction amounts--- Entry of other compensation amountsUnderstand and Apply Lutheran's Payroll and Time and Attendance policiesMaintain an up-to-date understanding of Federal and State payroll rules, regulations and trends including, but not limited to, Federal and State DOL and FLSA.Keep current with ADP software updates and new payroll technologies/methods/industry trendsResponsible for training all users on Time Keeper and ensuring they are continuously up-to-date with Time Keeper processes/procedures.Generate/Enter Year- End Payroll Information--- Life Ins over $50K--- Long Term Disability--- Taxable Auto--- Short Term Disability--- YTD ADP Payroll in Excel--- Reportable Health Insurance for W2's--- Closing Payroll/Scheduling W2 ReleasePerform Biweekly time card auditsMaintain Payroll allocations and perform time studies as neededProcess invoices and check requests for entry into the Microsoft Dynamics GP system. Duties include:--- Verifying adequate documentation exists to support invoices--- Obtaining proper approval--- Ensuring accurate GL coding--- Allocating invoices when applicable--- Posting invoices to proper fiscal period--- Applying discount terms as available--- Applying sales tax exemptions--- Assigning payment datesResponsible for weekly A/P check processing, including:--- Accurate and timely entry of invoices into the AP system--- Coordinating approval of invoices/batch with Controller--- Printing and mailing of checks--- Maintaining an organized filing systemEstablishing business records for all new vendors by completing the following:--- Send vendor W-9 taxpayer identification forms--- Obtain address, telephone # and contact information--- Provide all information to Vendor Coordinator for inputComplete all requests for sales tax exempt forms for vendorsComplete all vendor credit applicationsRespond to department managers' A/P inquiriesProcess and submit annual 1099 and 1098 forms.Prepare deposits for LSS Group and GAOther duties as assignedDue to NY State mandates, the COVID 19 Vaccination is a condition of employment at Lutheran.

Keywords: Lutheran Social Services., Erie , Payroll Administrator, Human Resources , Jamestown, Pennsylvania

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